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The name of this body shall be "The Ontario Council of University Libraries/Conseil des bibliotheques universitaires de l'Ontario" herein referred to as the Council or OCUL.
The purpose of the Council shall be:
The membership of the Council shall consist of the library directors of COU Institutional members and associate members (See Appendix A).
The Council shall have power to establish its own By-Laws and to appoint committees or task forces in order to fulfil its purposes.
By-Laws may be adopted, amended, suspended or rescinded by a two-thirds majority of members of the Council present and voting at any meeting at which at least two thirds of the members are in attendance.
This constitution may be amended by a two-thirds majority of members of the Council present and voting at any meeting, provided that written notice of the proposed change or substance thereof be sent to the entire membership not less than ten days prior to the date of the meeting and that at least two-thirds of the members are in attendance.
The Officers of Council and their terms shall be:
Duties of the Officers
The Officers shall perform the usual duties of their offices. The Chair will be responsible for arranging meetings, for consulting with members in the preparation of agendas and for distributing agendas at least ten days in advance of meetings.
Meetings shall be called by the Chair or the Executive Committee in the spring and the fall of each year, at other times as required, or upon the written request of six members. The purpose of the meeting shall be stated in the call. The spring meeting shall be the annual meeting.
A member of the Council who is unable to attend a meeting may delegate a member of his/her Library staff to attend and vote during the absence of the member but not to act as an officer.
A majority of the members of Council or their delegates shall constitute a quorum for any meeting.
The election of officers shall take place at the annual meeting. A Nominating Committee, consisting of the current Director at Large, as chair, and two other members selected at the previous meeting of Council, shall present a slate of nominees reflecting the various regions and sizes of institutions. If there is more than one nomination for an office, the meeting shall agree on election rules before voting. No one shall be nominated without his/her consent.
An officer, except the Chair, who finds it necessary to relinquish office (through retirement, resignation, or otherwise) shall be replaced by a successor elected for the un-expired term. A mail vote may be conducted, if necessary, by the Secretary or by the Chair if it is the post of Secretary that becomes vacant.
The Chair may vote.
Each project undertaken by OCUL shall be administered by one of the Council members. The Librarian of the University administering the Project shall be its Coordinator and shall report regularly to OCUL.
The functions of Council and the conduct of its members shall be governed by the regulations:
There shall be an Executive Director, appointed by OCUL, who shall report to the Chair of OCUL. The Executive Director shall serve as manager of OCUL affairs, including the OCUL office. The Executive Director shall attend the meetings of the OCUL Council and Executive Committee.
Amended and approved - OCUL Meeting, 10 November, 2010
Institutional Membership of the Council of Ontario Universities/Conseil des Universites de l'Ontario at November 1, 2010
University of Guelph
University of Ontario Institute of Technology
University of Ottawa
Ryerson Polytechnic University
University of Toronto
University of Waterloo
University of Western Ontario
Wilfrid Laurier University
University of Windsor
Royal Military College of Canada